CMS Guide
Content Management Systems are specialized software by design and they are designed from the ground up to be very user friendly, robust, reliable, flexible, dynamic as well as feature rich.
A Content Management System takes the responsibility of managing huge amounts of data in it and keeps it well organized, in its original form, while still provides rich outputs based on this data in printed as well as electronic form and proving very fast searching facilities to find the data that is needed at the click of a button.
Because a CMS performs so many functions, its internal build or structure is a bit special too. A CMS mostly contains of these basic parts:
A premade template system
A Database System to store data inside the CMS
A Dashboard, which is a control panel for administrator of the system.
Optional output as well as input interfaces for a variety of context savvy input output scenarios.
The template system is the most internal part of the system but this is the part that basically defines the “View” part of the whole CMS. The template system contains premade structures or framework that can define how a data entity will look, according to the specific context as well as the Organization semantics like how the data will be stored and when.
The Database system is the most important part of the system as it is the warehouse for all the data that comes through various templates into the system, well organized for final storage. This system is mostly a RDBMS like MS SQL Server or MySQL Server. These DBMSs provide robust and dynamic storage capabilities to the system along with all the goodies like integrity and security management. In some CMSs though, that are mostly based on older technologies, Flat file databases and XML storage is also used.
Dashboard is that part of the system using which the administrator of the system interacts, manages and tunes it. It contains all the controls for administrative use that give the admin direct access to the nuts and bolts of the system to fine tune and manage it perfectly. General Troubleshooting as well as data backup and restore facility is also provided in Dashboard. And lastly, if the CMS supports multiple users, the access control system is also configurable from here.
Optional Input and Output interface are generally available on CMSs that are made targeting a wide area of operations where the data formats vary by substantial margins.
Web based applications, websites and online HTML based resources have become ubiquitous in the business environments these days. These are used by all business concerns independent of their sizes to spread their reach amongst potential customers and clients. The web content management system is a software application package designed to facilitate in publishing the content over web pages. This content is used to update websites, configure home page and publish other web content.
The Content management system is designed in such a way that the publishing of the content and management of websites does not require a user to be conversant with HTML, JavaScript, Java and other such technical web tools. So a person who does not have the background in computers can easily manage the deployment and development of web pages without undergoing training for the same.
The users can easily use the web content management system to update web pages using the authoring tools that can be easily used without any knowledge of markup language or java. Most CMSs provide What You See Is What You Get (WYSIWYG) editors that work just like a simple word processor.
The tool has an active repository to store the contents; provisions are there for Meta data also for the extra features. Most of the data has XML format which can be presented and managed in a more proficient way.
This software application thus, can help in creation, modification and control of content that has to be published in the online resources of an organization.
The capabilities of web content management system are presented as follows:
Managing of templates: Creation of automatic templates that can be used and managed from a central position. The templates are designed keeping the generic requirements of the users in mind and can easily be used from one interface panel.
Easily Editable content: The application package has essential tools to separate and isolate the visual content from the text content. Once the text content is separated, the editing of web content can easily be done without any problem by any non-IT savvy user.
Scalable feature set: The application package has panel which is equipped with sophisticated plug-ins that can be used by users to increase the effectiveness and appeal of a website.
Web standard upgrades: The web CMS can be easily updated to upgrade application to latest version which provides more new and sophisticated features to the users.
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